The Audit tab - who has read which policy

See which parents and staff opened which policies, group the list, and filter by date, centre, person or policy.

Updated 17 Oct 2026

The Audit tab opens the Policy views report. It lists who opened which policy, when, and for how long. Centre managers use it to check that staff have read a new policy. Head office uses it across all centres.

Who sees it

Head office sees every centre.
Centre managers and other staff with the centre or limited-centre portal role see their own centres only.
Educators who sign in with FoundU do not see the tab.
Families do not see the tab. Anyone not allowed gets a page not found screen, even if they type the address.

Open the report

Press Audit in the header.
The report opens with the last 30 days, grouped by Policy.
Press a policy's row to open it and see each view.
Press Apply filters after you change a filter.

Example: Jordan Sample is the manager at Demo Park. A new Sun Protection policy was published last week. Jordan presses Audit, finds "Sun Protection Policy", opens the row and sees which staff opened it and when.

The Policy views report on a computer grouped by policy. One policy row is open and lists each view with a date, a person tagged Parent or Staff, the centre and the read time. — Grouped by policy

Group the list

Under the heading is a row Group by with four choices:

Policy: one row per policy. Columns: the policy, Views, People, Total read time and Last viewed.
Staff member: one row per staff member. Columns: Email, Views, Policies, Total read time, Last viewed. The Who filter is set to staff.
Parent: the same, for families. The Who filter is set to parents.
Every view: no grouping. One row per view. Columns: When, Email, Centre, Policy, Read time.

Press the arrow beside a row to open it. It lists each view with the date, the policy or person, the centre and the read time. A group shows at most the latest 200 views.

The Policy views report grouped by Every view: one row per view, with sortable columns When, Email, Centre, Policy and Read time. — One row per view

Filters

The filter bar has:

Name or email: part of a name or email. It also finds people by the name Hub holds for them.
Centre: All centres for head office, All my centres for others, or one centre.
Who: Parents and staff, Parents only or Staff only.
Policy: Any policy or one policy.
From and To: dates, in Brisbane time. Press Apply filters to apply them. Clear filters puts the filters back to the default, keeping the grouping.

Under the bar a line gives the count, for example "12 policies read" or "30 views", and small tags show the active filters. Press the cross on a tag to remove that filter.

The filter bar of the Policy views report as head office: Name or email, Centre set to All centres, Who, Policy, From and To dates, with Clear filters and Apply filters buttons. — The filter bar

Sort

Press a column heading to sort. Press it again to reverse the order. An arrow shows the current sort. The first sort is by Views (grouped) or When (every view), newest or most first.

Pages

The report shows up to 100 rows at a time. Previous and Next and "Page 2 of 5" appear at the bottom.

How to read it

Times are Brisbane time.
A person is shown by name and email when Hub knows their name. Otherwise it shows the email.
The tag Parent or Staff shows what kind of sign-in it was. Educators show as Staff.
The Centre is where the person was signed in when they opened the policy. It shows a dash if Hub does not know.
Read time is measured in the reader's browser. It is a guide, not proof the person read every word. A dash means no time was recorded.
Head office "view as a parent" sessions are not counted.

Every option

Option	What it does	Default
Group by	Chooses how the list is grouped.	Policy
Name or email	Finds people by part of a name or email.	Empty
Centre	Limits to one centre.	All centres (or all your centres)
Who	Parents and staff, parents only, or staff only. Locked when grouping by staff member or parent.	Parents and staff
Policy	Limits to one policy.	Any policy
From / To	The date range.	The last 30 days, ending today
Apply filters	Applies the filters.
Clear filters	Resets filters, keeping the grouping.
Column headings	Sort the list.	Views (grouped), When (every view)
Tags under the bar	Show the active filters; the cross removes one.
Previous / Next	Move between pages of 100 rows.

Questions

Does this prove someone has read a policy?

No. It shows they opened it, and how long the page stayed open in their browser. For a signed acknowledgement, use the signature page. See Printing a policy.

Why can I not see another centre?

Your portal role gives you your own centres only. Head office can see every centre.

Why is a view missing?

Views by head office "view as a parent" are not counted. Views older than the retention period are removed. A view is recorded when the policy page opens.

Is it recorded when I open a policy?

Yes. Hub records that a policy was opened, by whom, at which centre and for how long. See Privacy and security for how activity is recorded and kept.

If something goes wrong

No policy views match these filters. With "Try a wider date range, or clear the filters." Widen the dates or press Clear filters.
Showing the latest 200 of N views. Narrow the dates to see the rest. A group has more views than it can list. Narrow the date range.
A page not found screen. Your role does not allow the report, or Hub could not check your role. Contact head office if you think you should have access.